Interfaces
Supplier documentation review
Clarify document expectations, handoffs, and unresolved questions across an external supplier boundary.
Supplier documentation review helps a receiving organisation understand whether the evidence provided is complete, current, traceable, and aligned with the requirements identified for the purchase or program. The boundary may include procedures, personnel evidence, technique sheets, reports, approvals, and open clarifications.
The review produces documented questions and actions for the responsible parties. It does not convert missing evidence into acceptance or transfer the supplier's, customer's, or employer's responsibility to the reviewer.
Review the interface
Requested evidence
State what is needed, why it matters, the expected source, format, and timing.
Handoff controls
Clarify version, sender, recipient, transmission route, acknowledgement, and acceptance authority.
Exception handling
Record questions, missing items, interim decisions, disposition, ownership, and follow-up.
Make each handoff traceable
Request
Use a bounded list with purpose, due date, and acceptance criteria.
Receive
Record source, version, date, completeness, and any transmission issue.
Review
Separate factual status, technical evaluation, questions, and authorised disposition.
Close or escalate
Preserve the decision, responsible person, evidence, and next date.
Does a document review approve the supplier?
No. Supplier approval requires the organisation’s authorised process, criteria, evidence, and decision.
Can confidential supplier information be sent through the local form?
Use the form to identify document types and the question to be resolved. Exchange controlled supplier files only through an agreed secure channel.